- PRIVACY POLICY
Dallas Valley Ranch Camp
In accordance with applicable laws Dallas Valley Ranch Camp,
including all encompassing ministries thereof (the "Organization")
is committed to protecting the privacy of our members, adherents,
donors, volunteers, employees, guests and registered users, directors,
officers and any other persons about or from whom the Organization
collects personal information.
Accountability
The Organization is responsible for maintaining and protecting
the personal information under its control. The Organization
has appointed a Privacy Officer in the person of the Executive
Director who is responsible to ensure that the Organization complies
with its privacy obligations in accordance with applicable privacy
laws.
Identifying Purposes
The Organization collects and uses personal information for a
variety of purposes including, but not limited to, providing
services to individuals ministered to by the Organization; establishing
and maintaining member, guest and user lists; managing payroll
and benefits employee performance evaluations; establishing and
maintaining lists of donors; ongoing connection and communication
with guests, users, staff, etc. The Organization shall identify
and explain the purposes for which it collects personal information,
to the person from whom the information is collected, before
or at the time the information is collected.
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- Consent
- Consent will be obtained from the person whose personal information
is collected, used and disclosed, unless obtaining the consent
would be inappropriate or not required by law. Sometimes the
person's consent may be implied by virtue of their membership
in the Organization or specific ministry entity or because of
the person's conduct within the Organization. When it is appropriate,
written consent will be obtained. Written consents will be kept
on file for as long as the information is reasonably necessary.
A person may withdraw his or her consent at any time, subject
to legal or contractual restrictions and reasonable notice. The
person will be informed of reasonably foreseeable implications
of the withdrawal.
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- Limiting Collection
- Information collected will be limited to that required for
purposes identified by the Organization. The Organization is
committed to collecting personal information in a fair, open
and lawful manner.
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- Limiting Use, Disclosure and Retention
- Personal information shall not be used or disclosed for purposes
other than those for which it was collected, except with the
consent of the person or as required by law. All collected personal
information shall be destroyed, erased or made anonymous as soon
as the purpose for which it was collected is no longer relevant,
or as permitted by law. Nothing in this Privacy Policy prevents
the Organizational leadership persons from collecting, retaining
and using information related to individuals ministered to by
the Organization, since such information assists in providing
quality services to those ministered to.
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- Accuracy
- Personal information shall be maintained in as accurate,
complete and up-to-date a form as necessary in order to fulfill
the purposes for which it was collected.
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- Safeguards
- Personal information will be protected by security safeguards
that are appropriate to the sensitivity of the personal information.
This safeguarding could include physical measures such as locking
filing cabinets and premises security, organizational measures
such as restricted access to files with personal information
or technological measures such as security software.
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- Openness
- Information regarding the privacy policy of the Organization,
as well as the personal information management, shall be available
as requested. The information will include:
- Name and address of the Privacy Officer.
Means of gaining access to the personal information held by the
Organization.
Copy of any brochures or other information that explains the
organizations policies, standards or codes.
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- Access to Personal Information
- Access to personal information will be granted, where the
Organization is legally required to release the information and
provided that the disclosure does not violate any applicable
statutes or contracts, to the person to whom the information
pertains where there is an appropriate written request. The existence,
use and disclosure of the personal information will be granted
within a reasonable period of time. Any inaccuracy or incompleteness
of personal information will be amended as required.
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- Challenging Compliance
- Complaints or inquiries about the collection, use, disclosure
or retention of personal information and the Organizations compliance
with these ten principles should be directed to the Privacy Officer.
The Privacy Officer will investigate complaints and ensure that
appropriate measures are taken.
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- Please refer any questions and/or concerns to our office.
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